Broadfield Distributing, Inc. Terms and Conditions
Effective 1/1/2025
Broadfield Distributing, Inc. is a distributor that sells to qualified resellers only.
All resellers must provide a resale tax exempt form for the state where their headquarters are located and any additional states that they’re covered in.
Resale certificate should name Broadfield as the supplier/vendor.
Drop ships may require a resale certificate for that state; if one can’t be provided the shipment must ship to the reseller’s location.
ACCOUNTS
All accounts must submit a completed and signed dealer application.
All accounts must provide a credit card (Visa/MasterCard, American Express) with a U.S. billing address until a credit line is approved. Terms are Net 30. Please email accountsreceivable@broadfield.com to request an application.
Fees apply when paying by credit card. If you’d like to use a different payment method to avoid the fees; an ACH/Wire may be sent or a scanned check (subject to approval by finance department). Accounts may also place orders online at Broadfield.com, contact your sales rep if a log in is required.
PAYMENT TERMS
ONCE AN ACCOUNT IS APPROVED FOR 30-DAY TERMS, PAYMENTS ARE EXPECTED TO BE RECEIVED AND APPLIED TO YOUR ACCOUNT NO LATER THAN 30 DAYS FROM THE INVOICE DATE.
SERRALA/PAYFERENCE
All accounts are encouraged to apply for access to our Payference self-service portal. The portal gives you 24/7 access to the account. From the portal you can download invoices, credit memos, and statements. Net 30 customers can easily make payments via ACH or credit card.
Please send an email to accountsreceivable@broadfield.com with the subject line Payference for more information and to be set up with Payference.
SHIPPING
FOB Broadfield Distributing, Inc. business locations.
We offer FREE Ground shipping for orders over $1,500.00 shipping to your location.
Any orders under $1,500.00 are subject to a freight charge.
Any drop ship orders are subject to a freight charge.
Any expedited shipping (3-day, 2-day, overnight, international) is subject to a freight charge.
There may be specific orders that require freight charges which will be advised by your sales rep.
MINIMUM ORDER
There is no minimum order, however, any orders under $1,500.00 are subject to freight charges.
PAST DUE ACCOUNTS
All invoices are due according to the terms stated on the invoice. A finance charge of 1.5% per month will be assessed on the unpaid balance of all past due invoices. In the event a finance charge is not assessed on a monthly basis that shall not be deemed a waiver of our right to assess such charges at a later date. Accounts extending 45 days beyond the invoice date may be placed on credit card status. Accounts extending 65 days may be referred to an agency for collection.
RETURNED CHECKS
A $35 charge is applied to all checks returned for insufficient funds and discount privileges are forfeited on applicable invoices.
LITIGATION
The applicant agrees that in the event of a dispute any court or administrative proceeding will be initiated and take place Nassau County, New York and each party hereby consents to personal jurisdiction in Nassau County, New York.
DEFAULT
In the event collection is required for past due invoices and accounts, you agree to pay reasonable costs and attorney fees incurred.
SHORTAGES OR DAMAGED SHIPMENTS
All shortages or damaged shipments must be noted on carrier’s bill of lading or similar document. A claim against the carrier must be filed per ICC regulations and we must be notified within 10 days of the invoice date. (shortage is defined by package not received, if a package was received but the wrong items were in the package that is defined as wrong item)
RETURN POLICY
All returns require a submission of our completed RMA form and authorization by our RMA department. Any item returned without authorization may be refused or subject to a restocking fee. Defective items must be returned within 30 days of the invoice date. Other returns must be new, factory-sealed, and unopened and returned within 10 days of your receipt. Up to 25% restocking charge may be assessed on all returned goods. Special orders may not be returned. Shipping charges and credit card fees cannot be refunded. See Broadfield Distributing, Inc. dealer agreement for return policy statement.
REPAIR-RETURN POLICY
Repairs of defective merchandise under warranty should be arranged between the end-user (or reseller) and the manufacturer. Merchandise should not be returned to Broadfield for repair unless instructed to do so by Broadfield. Returns to Broadfield must be authorized and note on the package the RMA# assigned before returning.
PRICING POLICY
Prices are subject to change without notice.
DEALER AGREEMENTS
Certain brands require a signed dealer agreement before any product may be shipped.
MAP POLICY
Many of our vendors have Minimum Advertised Price (MAP) policies. They unilaterally set the MAP on all products. All product listings and advertisements must abide by MAP pricing. Including but not limited to print ads, catalogs, newspaper/magazine ads, email solicitations, websites, 3rd party marketplaces and social media. As a Broadfield dealer you agree to abide by all our Vendors MAP policies in order to be authorized to resell them. Dealers who advertise products below MAP pricing may be terminated upon request of the vendor.